Purpose

The purpose of this instruction is to ensure that only effective QAHSE-documents are circulated and used in the organization and that the history of changes is reflected for traceability.

This instruction applies to all controlled HSEQ documents in Viendo as.

Responsibilities and authority

The Managing Director is responsible for validating that documents are updated according to process owners’ directions, and that the list of changes is updated accordingly.

Description of Quality Document Control

Printed manuals and documents

The QAHSE system is maintained as an electronic system. This ensures that only effective documents are available in the system. Printouts of the system shall be regarded as uncontrolled documents and shall therefore be verified against list of changes prior to use.

Documents of external origin

All documents of external origin are stored in the document library. The process owners are responsible for tracking changes in such document and replace the documents accordingly. Notification to be given to all employees by e-mail.

Overview of changes

All changes are reflected as change history at the bottom of the instruction, the change history gives a brief description of the nature and the reason for the change.

Storage of outdated documents

All outdated documents are deleted from the system. This ensures traceability and at the same time easy access to most recent documents.