Purpose and scope

The purpose of this instruction is to describe methods and tools to manage risk in an efficient way in all phases of Viendo's work, service provision and transportation to and from work locations.

The instruction applies to all personnel working for or on behalf of Viendo.

Responsibilities and authority

• The Project Manager is responsible for ensuring that risk is properly assessed, and that all involved personnel is informed about defined risks and implemented control measures.
• All employees are responsible for contributing to a safe work environment, and reporting any and all deviations from safe working practices and for using approved PPE in accordance with company policies.
• The HSEQA Manager is responsible for updating this instruction based on experiences within or outside Viendo.
• The Managing director is authorized to approve deviations from this instruction in accordance with procedure for Management of Change

• 0311 Management of Change procedure

Risk Assessment Policy

All activities represent a certain

• Safety Risk
• Security Risk
• Liability Risk
• Commercial Risk

Accordingly, all possible actions are taken to reduce the present risk to an acceptable level. Risk assessments shall be an integrated part of all work planning by evaluating potential hazards to the attending personnel, environment, equipment and company. Risk assessments can also be used in evaluation of accidents, misses and near-misses, to gain and document experience that can improve the future risk level.

Procedures, assessments, regulations and routines are in general developed based on given expectations and situations. All personnel involved in planning an operation must therefore evaluate whether the situation in general, or specific elements of the situation, requires additional measures, assessments or precautions.

Regulations can never replace the use of common sense.

Risk

Risk is the product of the likelihood of something happening and the consequences if it happens.

Accordingly the risk may be reduced either by reducing the likelihood or by reducing the consequences, and both aspects shall always be considered when doing a risk assessment.

In addition to the conference type risk assessments and SJA’s, Viendo personnel shall use risk assessments as a daily tool to improve personal and operational safety. Personal risk assessments can be brief and efficient. Every day, every hour and over and over again, consider the work and the people working and ask yourself; what can go wrong in this situation? If you find that the situation and the work is well described in the systems, then an acceptable risk level is probably apparent, if not, initiate preventive actions or apply relevant risk assessment/control tools.

• The project manager is responsible for proper evaluation of all critical work prior to approval.
• All project members are responsible for the local evaluation and that requirements for acceptable risks are not violated in the work.
• All Viendo personnel preparating and executing work shall actively seek to minimize risk as far as practicable through preventive planning, select safe solutions, robust designs etc.

Risk Identification, Assessment and Control Tools

Viendo embraces internationally accepted standards for risk identification, assessment and control. Our tools to achieve our zero accident goals are widely acclaimed, which allows our partners, sub-contractors and third-parties to actively participate in an Viendo risk assessment process with little or no prior system introduction.

Viendo risk assessment tools are further described in the following sections of this document:

• HAZID – Hazard Identification Analysis
• HAZOP – Hazard and Operability Study
• SQRA – Semi Quantitative Risk Assessments
• SJA- Safe Job Analysis
• Toolbox meetings

HAZID – Hazard Identification Analysis

HAZID is used to identify and evaluate hazards when the operation procedure have been developed and may be a useful technique to reveal weaknesses in the design and the marine operation detailed procedures. The technique is used to identify and evaluate hazards early in a project, being conducted at the conceptual and frontend engineering stages. HAZID may be conducted in conjunction with pre-screening study and may be a useful technique to reveal weaknesses in the design and to determine the marine operations concept and methods. The method is also use as a tool for assessing the potential risks the operation initially represents.

The purpose of the HAZID is to evaluate hazards early in a project at the conceptual and front-end engineering stages or at later project stages as found suitable. The identification of hazards at an early stage assists in selection of the most advantageous procedures or design.

HAZOP – Hazard and Operability Study

The HAZOP is not only focused of possible hazards, but also on issues related to the operability of an activity or operation including possible improvements.

HAZOP is used as a tool to avoid accidents and incidents in ongoing projects. It is also used as a tool to fulfill the zero accident/incident target philosophy in Viendo.

• Avoid Incidents/Accidents
• Increase safety during the operation
• Reduce sources for operational delay
• Identify areas for improvement

The results from a HAZOP can be categorized as recommendations (actions) and observations. The HAZOP report shall list all recommendations (actions) and state the person responsible for closing the action and the corresponding deadline.

All recommendations found in HAZOP to be addressed to all involved personnel in the project as early as possible to create awareness of the points that may represent risk for incidents or accident in the work.

SQRA - Semi-Quantitative Risk Assessment

The main purpose of the SQRA is to subjectively assess the risk and criticality of operations in order to identify the most critical activities.

In a SQRA the risks are semi-quantitatively assessed for each undesired event identified in a hazard review (HAZID and/or HAZOP) and reported as part of the corresponding hazard review.

The risks and criticalities are subjectively assessed by an evaluation team consisting of qualified persons. The team delivers a list of risks ranked by criticality. This list may form the project risk register.

Safe Job Analysis (SJA)

A SJA is a full scale risk assessment that are carried out when risk level is identified to be above acceptable levels, or if the work is complicated or many participants are together (for instance coming from different companies). All participants in the work should normally participate in the SJA, but if this for practical reasons is impossible, a brief should be conducted prior to commencing work.

SJA shall always be made when:

• Working on a chemical or hydrocarbon system
• Changing or manipulating the logic of a safety system
• Deviation from safety procedures are necessary (ref also 0611 Management of Change procedure)
• Non-routine operations
• Entering enclosed spaces
• Hot work

SJA form is available in 0310A SJA Form

Toolbox Meetings

Toolbox meetings are pre-job meetings conducted to ensure that all personnel planned to or actually participating in a job are familiar with the job, the procedures that applies and the decided actions to improve the safety of the work. The objectives are therefore to increase both efficiency and job specific safety awareness.

Toolbox meetings shall also assist in making certain that all required tools, equipment and spares are available at the work site when the work commences. The meeting shall be arranged by the person responsible for the specific operation, and be attended by all personnel participating in the job.

Standard agenda for toolbox meetings (may be altered according to circumstances).

1. Description of job
2. Personnel involved
3. Tools involved
4. Active work permits
5. Identification of work phases
6. Responsible will normally make a suggestion prior to the meeting
7. Identification of deviations from standard jobs (Could be weather conditions, personnel acquaintance, darkness etc)
8. Identification of hazards or risks in each phase
9. Identification of actions to reduce risks to acceptable levels
10. Assigning responsibilities for actions to minimize risks.
11. Use of PPE

Defining Acceptable Risk Level

Viendo applies the ALARP principle (As Low As Reasonable Possible). ALARP does not specify acceptable risk level, and does as such not provide project management and resources with operation specific guidance, but the ALARP principle supports the “zero-accident” mindset. As the definition of acceptable risk level must be made on a case to case basis, it is considered to be one of the most challenging parts of the risk control process.

The risk assessment will be divided in operational phases. After identifying potentials and evaluating the present risk, evaluation of the necessity of further risk reducing actions can be conducted. Assessment forms are developed to assist in the evaluation process. Pre-made lists do however not cover all factors to be considered and should therefore only be used as guidance.

The identified risk potentials are to be considered with regards to the probability of an undesired situation to develop, and the consequences if they do.

Risk reduction to be in accordance with the following hierarchy:

1. Eliminating
2. Change
3. Control of technical conditions
4. Warnings and admin routines
5. PPE

Risk Assessment Matrix

• Consequence is the potential consequence of an incident/injury given current level of controls.
• Likelihood is the probability of an incident or injury occurring given the current level of controls.

The intersection of the identified column with the identified row is the Risk classification.

Standing risk assessment

The standard risk assessment shall be evaluated annually in Management Review based on incident reports the previous year.